Sunriver Resort is seeking an organized and personable Realty Office Coordinator to join our team. This role is an exciting opportunity for someone who enjoys working in a dynamic environment while supporting a premier destination resort community.

The Sunriver Realty Office Coordinator provides administrative, transaction management, and front-office support for Sunriver Realty, ensuring smooth daily operations and exceptional service for brokers, clients, and guests. This role requires proficiency in Microsoft Office, basic accounting, and exceptional customer service skills. The ideal candidate demonstrates professionalism, strong communication skills, attention to detail and timely follow up. Success in this role relies on fostering a collaborative, team-oriented environment and actively contributing to a positive, supportive workplace culture.

The Realty Office Coordinator will always conduct themselves in a manner which supports the guiding principles of Sunriver Realty and Sunriver Resort: Trust., Open & Honest Communication, and Commitment. The Realty Office Coordinator shall strive to always provide exceptional service to both internal and external guests. They will be responsible for exemplifying the Sunriver Realty culture as well as promoting Sunriver Resort as both the Destination and Employer of Choice!

Enjoy where you work! The postions offers benefits including:

• Generous PTO Program
• Discounted and Complimentary Stays Across CoralTree Properties
• Matching 401k Options
• Medical and Health Benefits
• Free Golf and Recreation Rentals including Marina, Bikes, High Desert Musuem, Observatory and more
• 50% Food & Beverage
• 50% Gym Membership 
• And More!

Client and Broker services

• Assist with developing and implementing client and broker appreciation events
• Front of office / Welcome desk Lead
• Offers warm and sincere welcome/farewell to all guests, clients and associates
• Interacts with associates in a professional manner, assisting other departments with necessary information
• Instills a calm, organized approach in all situations
• Maintains a professional appearance. Follows all Sunriver Resort dress code standards
• Responds to any applicable client, broker, associate request as needed
• Greet and transfer incoming calls to the appropriate associate
• Ensure opening and closing front of office duties are completed
• Prepare and monitor broker floor schedule
• Maintain inventory and ordering of office and building supplies
• Contact vendors for general maintenance of building and office equipment
• Keep kitchen stocked and organized
• Assist in broker onboarding and offboarding
• Assist with brokerage CRM
• Pick up and deliver mail
• Assist brokers with sign install requests
• Present office updates during weekly sales meetings 

General Accounting  

• Process monthly broker billing
• Process transaction commission and closing information
• Process invoices for payment
• Maintain purchase card account, GL coding
• Monthly reconciliation and audits
• Collaborate with the accounting team to prepare year end 1099 tax report
• Ensure timelines are met for month end transaction and account closings
• Conduct various audits and provide reports as requested 

Transaction Management

• Create new files and upload documents into transaction management system
• Process real estate closings
• Maintain spreadsheet data
• Maintain accurate in transaction management system, brokerage accounting and MLS systems

• High school diploma or equivalent required
• Two or four year degree from an accredited college or university preferred
• At least two years of prior experience in office administration
• Proficiency with Microsoft Office suite
• Basic accounting skills
• Must have the ability to multitask in a multiple broker/busy environment
• Must possess excellent communication skills
• Must have the ability to resolve problems/conflicts in a diplomatic and tactful manner
• Must have a passion for creating an exceptional experience for all guests

PREFERRED EXPERIENCE:

• Real estate office administration
• Knowledge of the following real estate systems:
  • Real Estate MLS
  • SkySlope document management
  • LoneWolf accounting system
  • CRM systems

WORKING CONDITIONS:

• Must be able to perform simple grasping, fine manipulation, and repetitive hand & arm movements frequently, and squeezing & overhead reaching occasionally.
• Must be able to frequently lift up to 20 lbs. and occasionally.
• Must be able to bend, squat crawl, kneel, push, pull, walk on uneven surfaces on an occasional basis.
• Must be able to climb stairs occasionally.