We are seeking a detail-oriented and highly organized Accounts Payable Specialist to join our accounting team within a fast-paced hospitality environment. This position is responsible for the accurate and timely processing of vendor invoices, employee expense reports, commission payments, and monthly check runs for multiple entities. Additionally, this role manages company P-Cards, assists with month-end closings, and handles administrative duties related to a large fleet of company vehicles.

The Accounts Payable Specialist will always conduct themselves in manner which supports the Core Values of Sunriver Resort: Trust, Commitment, and Open and Honest communication. They shall strive to provide exceptional service to both internal and external guests at all times and for exemplifying the Sunriver Resort Culture as well as promoting Sunriver Resort as both the Destination and Employer of Choice!

Enjoy Where You Work!
Join the team at Sunriver Resort and take advantage of amazing perks, including:

• Paid Time Off

• Company-Matching 401(k) to invest in your future

• Medical, Dental & Health Benefits for you and your family

• Free Golf & Recreation Rentals to make the most of your days off

• 50% off Food & Beverage and Retail
• 50% Off Spa Membership (includes full gym and locker room access)

• Discounted & Complimentary Stays at Coraltree properties nationwide

• Free Admission to the Observatory, Nature Center, and High Desert Museum

• …and so much more!

• Key all invoices, expense reports, commission, utility bills, etc. into system for multiple companies on a weekly basis
• Review all paperwork for accuracy and provide corrections to managers and/or vendors
• Process weekly check runs for multiple entities
• Maintain accuracy and ensure timely payment of multiple vendor accounts
• Prepare monthly check signing schedule
• Review vendor statements and reconcile any disputes. Resolve any invoices which are beyond the acceptable terms for payment
• Create and maintain vendor accounts within AP systems, including W9 tracking and remit info
• Maintain an up-to-date tracker of all company vehicle registrations, license plate information, and renewal due dates
• Receive, file, and track vehicle titles
• Work with department managers to ensure timely submission and reconciliation of monthly P-Card statements
• Review charges for compliance with internal policies and ensure accurate coding
• Verify general ledger codes, batch invoices and post invoices into AP systems
• Ensure POs flow through procurement system timely, and resolve any errors that may arise
• Review procurement batch import reports and resolve root cause of any error status
• Print checks attach supporting documentation; and route for authorized signatures
• Process manual check requests, verifying information and required approvals
• Process monthly statements and payments for Travel Agents and Owners
• Ensure secure storage and handling of all unused checks
• Mail and maintain records of signed checks to vendors
• Prepare and file required government forms, including 1099s
• Perform month-end closing procedures for Accounts Payable
• Respond to inquiries from management regarding invoice status or discrepancies
• Investigate any stale dated checks and work with vendors to resolve
• Order and maintain office supplies as needed
• Comply with all departmental policies, procedures, and hospitality service standards

• High school diploma or equivalent required
• Minimum of 2 years of hands-on accounts payable experience, preferably in a hospitality environment
• Moderate to advanced proficiency in Microsoft Excel
• Experience with Oracle ERP software preferred
• Familiarity with Birchstreet or similar procurement systems a plus
• Proficient in 10-key calculator operation by touch
• Ability to thrive in a fast-paced, deadline-driven environment.
• Excellent verbal and written communication skills.
• Strong organizational and time management skills.
• Attention to detail and high level of accuracy.
• Strong computer skills, particularly with Microsoft Office Suite.
• Comfortable handling confidential and sensitive information.
• Flexible and adaptable to changing priorities.
• Must be detail orientated with a high level of accuracy