SALES & CATERING COORDINATOR Outbound Sedona | Opening May 7, 2026

We aren't just opening a hotel — we're building a basecamp for explorers. If you thrive in a fast-paced environment, love creating seamless experiences, and want to be part of something new from day one, this role is for you.

THE ROLE The Sales & Catering Coordinator is the operational backbone of our Sales and Events team. You'll keep the department running smoothly — managing documentation, supporting clients, and ensuring every group and event detail is communicated and executed flawlessly across the property.

SCHEDULE & PHYSICAL Flexible schedule including occasional evenings and weekends. Ability to sit or stand for extended periods and lift up to 25 lbs.

Join us in shaping the future of adventure-focused hospitality.

WHAT YOU'LL DO

Administration

· Prepare and manage contracts, proposals, BEOs, and group resumes

· Maintain accurate client data and room block inventories in Delphi & HMS

· Generate weekly and monthly sales reports for leadership

· Process deposits, payments, and group billing details

Client & Event Support

· Lead catcher. Serve as a first point of contact for incoming sales inquiries

· Conduct site inspections and support clients through the planning process

· Coordinate event details across all operating departments

· Attend BEO and strategy meetings; track action items and follow-ups

WHAT YOU BRING

· 1+ year of administrative experience, ideally in hotel Sales, Catering, or Front Office

· Proficiency in Microsoft Office; experience with Delphi or similar CRM preferred

· Strong written and verbal communication skills

· Exceptional organization and attention to detail

· A proactive, hospitality-first attitude and the ability to work both independently and collaboratively

SCHEDULE & PHYSICAL Flexible schedule including occasional evenings and weekends. Ability to sit or stand for extended periods and lift up to 25 lbs.