This position at The Woodlands Resort provides support to the Food and Beverage department in adminstration, reservation and to liaise with all other hotel departments.

· Collect & input weekly schedule information for department schedules including PTO tracking.

· Establish and maintain department files; maintain up-to-date filing system.

· Maintain and communicate Outlook calendar information for Director of F&B, Executive Chef, and Director of Banquets positions.

· Partner with Marketing to coordinate and maintain all F&B operational signage, menu postings, manage web presence information (review sites, social media, etc.), and compliance with brand standards.

· Assist with any banquet & catering projects as directed by managers, including billing reconciliation and processing as needed.

· Administrative assistance for F&B managers including HR paperwork, departmental communication (CT Connect, Memos, etc.), creation and maintenance of departmental SOP’s, business reporting, and other needs as appropriate.

· Strong Organizational skills

· Ability to type 45+WPM

· Excellent PC skills

· Proficient in MS Office (Word, Excel, Power Point)

· Knowledge of POS operating systems (InfoGenesis)

· Knowledge of Delphi operating system

· Must be able to speak, read, write and understand the primary language(s) used in the workplace.

· Attention to detail, discretion, good judgment, excellent interpersonal skills, excellent written and verbal communication skills.

· Ability to successfully multi task and maintain confidential information.

· Prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner.

· Requires excellent communication skills, both verbal and written, additional language ability is a plus, however, not required.

· Flexible to work varying schedules, including nights, holidays, and weekends as needed.

· Comprehensive knowledge of Federal, State, and local health, safety and legal regulations

· High school or equivalent education required.

· 1 year previous clerical experience

· Must be 18 years or older.

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