The Accounts Payable Manager will be responsible for overseeing the day-to-day operations of the Accounts Payable function to include Purchasing. Emphasis will be on maintaining payable vendor's current, weekly check production, overseeing the procurement of foods and services necessary for the hotel’s operations, to include month end procedures.

Salary $68,640/year

ESSENTIAL FUNCTIONS
• Process invoices for payment. Review invoices for proper coding and assign codes as necessary. Route invoices for approval. Post all invoices in a timely manner.
• Produce weekly payable checks. Maintain current filing of all paid vendor invoices.
• Maintain a current status on all open purchase orders. Review purchase orders for accuracy.
• Investigate discrepancies on past due invoices.
• Investigate and resolve all outstanding credits. Maintain current reconciliation of vendor statements. Prepare month end payable accruals as required.
• Maintain all vendor master files in current status including appropriate 1099 information.
• Oversee month end procedures to produce appropriate reports and ensure accounts payable system remains in balance. Train and development of staff. Other accounting duties at Controller's direction.
• Update Birchstreet Order Guides
• Coordinates and Leads the leaders throughout the inventory process for month end – through Craftable.
• Keep Craftable pricing up to date in both foodager and bevrager
• Ensure a process is in place when receiving and delivering packages that were received by a 3rd party
• Process outgoing mail, to include 3rd party carriers (FedEx, UPS, etc..)
• Maintain a clean, well-organized area.
• Training and Development of receiving agent with Birchstreet and Craftable Programs, as well as guidance on the day to day purchasing/receiving operations
SUPPORTIVE FUNCTIONS
• Directly manages employee(s) in the Accounts Payable/Purchasing Department. Carries out managerial responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training employee(s); planning, assigning, and directing work; appraising performance; rewarding and disciplining employee(s); addressing complaints and resolving problems.

SPECIFIC JOB KNOWLEDGE, SKILL AND ABILITY
The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of the job.
• Knowledge of ten key calculator, computer and spreadsheet programs
EDUCATION
• High school diploma or general education degree (GED).
• 2 years of accounting or related field experience.

EXPERIENCE
• Supervisory/Managerial experience-preferred
• College course work in related field helpful- preferred

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