The Assistant Director of Finance (ADOF) oversees the daily accounting, auditing, and financial reporting functions for multiple Magnolia Hotels and on-site accounting staff. The ADOF assists the Magnolia Area Director of Finance by ensuring adequate controls and procedures are in place to safeguard the hotel’s assets and ensure the integrity of the financial statements.  

• Train, develop and supervise staff in all aspects of Payroll, Accounts Payable, Income Audit, and Accounts Receivable
• Maintain an equitable workload through adequate cross-training of accounting staff
• Reconciliation of bank account and balance sheet accounts to the general ledger
• Assist with establishing and maintaining internal controls
• Assist with the budget process
• Assist Area DOF as a liaison to external and internal auditors
• Year –End Audit Preparation and Support of budget and forecast activities
• Ability to meet tight deadlines
• Financial statement preparation and review with Area DOF
• Keep Area DOF informed of all issues/problems
• Assist Area DOF with the personnel functions of the department (interviewing applicants, evaluating employees, employee reviews, and employee disciplinary actions)
• Follow fair progressive discipline/coach & counseling procedures
• Knowledge of 1099 and 8027 requirements, TABC regulations as related to record keeping , Sales and Use Tax procedures, and form preparation
• Understanding of invoice processing and purchase order control procedures
• Involvement in the capital budgeting process
• Knowledge of petty cash procedures, coding, and consolidated cash deposit procedures
• Assist department management in reviewing and reconciling preliminary and final financial statements.
• Other duties as assigned.
• Ability to travel quarterly or bi-monthly to properties and work with on-site team.
• Knowledge of Marriott systems a plus.
• Work in a cooperative and friendly manner with fellow employees, set a positive example.
• Provide the highest level of guest service to the hotel’s clients.
• Maintain professional attire and personal hygiene.
• Maintain a clean, neat and orderly work area.
• Read, understand and follow all policies, procedures and practices as stated in the Employee Handbook.
• Promptly report substandard (unsafe) conditions to Supervisor.
• Promptly report accidents, injuries, property damage or loss to Supervisor.
• Keep accurate communications flowing freely among all hotel departments.
• Inform management promptly of any work-related problems or guest complaints.
• Promote the hotel through goodwill, courtesy and a positive attitude.
• Attend all scheduled training classes and meetings.
• Continue to learn and grow in the position.
• Perform any reasonable request as assigned or directed by management.
• Provide for a safe work environment by following all safety and security procedures and rules.
• Comply with all applicable federal, state and local laws ordinances as they apply to the hotel, guest and employees.

KNOWLEDGE AND SKILLS REQUIREMENTS:

• Knowledge of Microsoft Office including, Word and Excel
• Experience in hospitality Accounting
• Prior supervisory experience in Accounting/Mastery of all functions which this position supervises
• Excellent organizational skills
• Must be able to speak, read, write and understand the primary language(s) used in the workplace.
• Must be able to read and write to facilitate the communication process.
• Requires good communication skills, both verbal and written.
• Must possess computer skills.
• Ability to assess/evaluate employees’ performance fairly
• Flexible to work varying schedules.

EDUCATION AND EXPERIENCE REQUIREMENTS:

• HS Diploma or equivalent
• Bachelor’s degree in Accounting or hotel & Restaurant management

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